Pincher Creek's Town Council met on the evening of April 22, 2013. In attendance were Councillors Don Anderberg, Sahra Hancock, Lorne Jackson, Murray Lauder, and Wayne Oliver. CAO Laurie Wilgosh and Finance Officer Wendy Catonio were also present. Councillor Sahra Hancock chaired the meeting, as Mayor Ernie Olsen was not in attendance.
Children's World Daycare to get upgrades
As the result of recommendations from Public Health Inspector Michael Swystun, Children's World Daycare has requested financial aid from the Town to repaint three of the daycare rooms, and replace sinks and cabinets in the kitchen area.
Councillor Lorne Jackson said that it has been close to 30 years since some of these issues have been addressed. Councillor Sahra Hancock said that the current lease did not address maintenance. The Children's World Daycare runs out of the same building as Town Hall.
Council unanimously voted to pay the full cost to a maximum of $10,000 for these upgrades and directed administration to look into the cost to remove the former hot water heating system and to cover the existing flooring.
Multi Purpose Facility Steering Committee
A Multi Purpose Facility Steering Committee Terms of reference document will be forwarded to the Municipal District of Pincher Creek and the Recreation Advisory Board for comment.
Editor's note: Click here for more information
Mill rate Bylaw passes final reading
"The mill rate reflects requisitions that we are required to collect on behalf of other organizations. At this point we are not collecting any additional tax revenue from the citizens for municipal purposes," said Councillor Sahra Hancock at the meeting of April 8, 2013.
During the second and third and final reading of the 2013 mill rate bylaw passed unanimously.
Municipal Development Subdivision Authority Bylaw passed third and final reading
Municipal Development Subdivision Authority Bylaw 1543-13, as amended third and final reading. Some of the amendments included adding an annual training and orientation to the bylaw. Third and final reading passed unanimously.
Cemetery Bylaw Amendment 1538-06-B first reading
Cemetery Bylaw Amendment 1538-06-B first reading and produced some productive discussion.
Councillor Wayne Oliver sits on the Cemetery Committee said that there is a joint agreement between the Municipal District and the Town of Pincher Creek and it will have to be addressed between the two Councils.
"Specifically, we had a lot of discussion on schedule A, grave site locations," he said. "The Cemetery Committee felt that rather than try to collect for, or have a permit system, if that location fee is included in the original sale price of the lot, it would ease the process moving forward."
Another change is to make sure the monument companies will be required to have a foundation that will be sufficient to hold the weight of the monument on top of it.
Council also discussed the disinternment fee, deciding it should be twice the regular fee of internment.
Munix Amendment might ask too much
According to information supplied by Alberta Municipal Insurance Exchange (MUNIX) is a pool of more than 700 Municipalities and Alberta Urban Municipalities Association (AUMA) associate members with similar risks that agree to share those risks and insure each other. Currently MUNIX insures more than $10 billion in property. The Town of Pincher Creek is currently a MUNIX subscriber , and the company has made a number of changes to the original 2002 agreement.
Councillors Wayne Oliver and Don Anderberg had concerns over the wording in section 7 that reads: 'MUNIX Advisory Board Discretion A new clause confirms the Boards broad discretion The Advisory Board can consider any matter which in its sole and unfettered discretion is in MUNIX's best interests and the decision or determination is final and binding and not subject to challenge. This new clause helps to ensure the Board has wide governance powers for MUNIX.'
"Why do they need such authority? It just seems that a lot of other bodies are held accountable somewhere, there is an appeal process," said Councillor Wayne Oliver.
Council directed administration to get further clarification on item 7 before proceeding with any agreement.
2012 financial statements to be made ready for the public
The council of the Town of Pincher Creek approve the December 31, 2012 audited financial statements and auditors report.
This information is to be forwarded to Alberta Municipal Affairs and that the Corporate Tax Return for the year ending December 31, 2012 be forwarded to Canada Revenue Agency and that the financial statements be made available to the public through advertising when the final copy is received from the auditors.
Changes to Chair Policy 113-12
Council Members as Chair Policy have been reviewed and the following three amendments are to be made to the policy.
1.) Replace the word 'chairman' with the word 'chair' throughout the document.
2.) Have item 2.1.1 appoint a person to be chair of the committee for an annual term at the first regular meeting after councils organizational meeting.
3.) 3.1.3 the appointment is to a regional services commission, management body, the Pincher Creek Crowsnest Landfill Association, or other regency agency board or committee.
"This is the policy that restricts council members from being the chair of any committees that we are appointed to," said Councillor Sahra Hancock. "The addition of 3.1.3 puts an exclusion on any of the regional bodies that we're assigned to."
Examples would include ORRSC, Cemetery Committee, Library Board, Pincher Creek Emergency Services Commission, Pincher Creek Foundation, Regional Assessment Review Board.
The motion carried.
Changes to Procedural Bylaw 1596-12
Councillor Don Anderberg created a memo to Town Council to address changes to Procedural Bylaw 1596-12 in some of the definitions, and sections 74, 82, and 105(c).
The proposed changes include Special Resolution to read one that requires majority of Council to vote in support of a resolution.
Special Resolutions will be amended to read: 'If a majority of Councillors in attendance vote in favor of allowing the resolution, then it can be presented to Council.'
To deal with similar yet emergent issues in a situation presented to Council the bill is to be amended to replace unanimous consent to 'majority vote of Council in attendance'. The bylaw will replace six months with three months in sections 82 and 105(c).
"At the present time if we have a motion or a request come to council and it is similar then we can't bring it back for six months," said Councillor Anderberg. "I think six months is too long. I think that three months is more reasonable."
"You could have an issue, have brought it to the Town, and then there is an emerging concern. You have something new that's come up, and maybe it's the same blanket category like development," said Councillor Wayne Oliver. "We've seen that can be quashed by one person."
Editor's note: see 'Handford request to discuss drainage issues denied' from 'Town Council Notes, March 25, 2013 meeting' (click here).
The proposed changes carried unanimously.
In Camera
After the public meeting the Council went in camera to discuss lease agreements and Municipal Development and Subdivision Authority (MDSA) appointments.
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